Tips to Beat the Heat for Your Summer Event

Why should you consider techniques to beat the heat at summer events? Summer is one of the most popular times of the year for outdoor events but when the temperatures start to soar into the 90s and above, it can also be dangerous.

Unbearable heat and scorching sunlight can dehydrate your body and become a concern for your guest's health and safety. Don't let the heat ruin the highlight of the summer, there are many preventive ways to avoid serious consequences and keep guests safe during hot weather conditions. 

With these tips, you'll be able to keep your guests, and yourself, safe during your next summer event.   

  1. Prior to the event, check the weather reports and heat advisories for your area. The earlier you know about the weather, the sooner you can start taking extra precautions towards making sure your guests are comfortable. Advising attendees to bring umbrellas, apply sunscreen or wear breathable clothes might seem silly but will help them in the long run! 

  2. Back up plans are never fun but are crucial when it comes to unpredictable circumstances. If possible, discuss these options with the venue before your event. Ask about the possibility of adding more shade, changing the event to a later time in the day or about other alternative solutions they might have to offer. 

  3.  Staying hydrated on a hot summer day can be a challenge. Using social media as an outlet to encourage everyone to drink enough water before and during the event is a smart way to let guests know it's going to be a hot one. Encourage guests to bring reusable water bottles they can refill at hydration stations. Strategically place hydration stations throughout the event so that water is always accessible.
  4. Make sure your team can recognize the signs of heat exhaustion and heat stroke. Educating employees on the signs and symptoms will reduce the risk of serious illness. Promote the signs, symptoms, and treatment through your social media outlets or inside event handouts so guests are more aware as well.

    Remember: heat exhaustion can be cured by staying hydrated and finding a cool place to cool down, but heat stroke is a serious life threatening condition that needs to be treated right away.

  5.  Make sure you have enough shade with provided seating throughout the event venue, so people can take a break from walking in the heat. Guests that are older in age or have health conditions should be provided with alternatives to physical efforts in hot weather. Golf carts or shuttles can be great for helping people get from point A to point B without overheating.
  6. Keep guests cool and promote your brand by considering promotional products! There is a large selection of promotional giveaways that can aide in your preventative efforts. Products such as logo'd water bottles, cooling towels, and packets of sunscreens are great options to consider when planning for your event.  
Remember, a safe event is a fun event! Keep your guests hydrated, healthy, and happy by taking the necessary precautions to keep everyone safe.